FAQ
Questions About Sponsors and Sponsorship and Exhibit Hall
How do I become an FEFPA Sponsor/Exhibitor?
Do I need to become a member of FEFPA to be a sponsor or to register for a conference?
How many free registrations are received for each sponsorship category?
What are the benefits of sponsorship and exhibiting?
What is the time frame for our sponsorship?
What is the size of each exhibit booth?
How much are additional registrations for sponsors/exhibitors?
How are exhibit spaces assigned?
What are the hours for exhibiting, set-up and break-down?
Are additional representatives from my company allowed to work in our booth without being registered for the conference?
IMPORTANT!
Once I have completed the sponsors application form and with payment, do I still need to register conference attendees from my company?
How do I order additional furnishings, equipment, electrical services, etc. for my exhibit area?
What are FEFPA policies and procedures for scheduling non-conference related entertainment and events for conference attendees?
What is the FEFPA policy regarding downgrading or cancellation of sponsorship?
|
1. How do I become an FEFPA Sponsor/Exhibitor? To register as a Winter and Summer Sponsor or Exibitor, you may find the link on FEFPA’s home page under News & Events, or by clicking here: Exibitor Registration 2. Do I need to become a member of FEFPA to be a sponsor or to register for a conference? FEFPA no longer charges membership dues. Individuals who registered for FEFPA conferences are entitled to registration listings and all conference materials. Therefore, membership applications and fees are no longer necessary to become a sponsor or register for a conference. 3. How many free registrations are received for each sponsorship category? Gold Sponsors Silver Sponsors Bronze Sponsors Exhibitors 4. What are the benefits of sponsorship and exhibiting? Please see the Sponsor Information for current sponsorship and exhibit information. 5. What is the time frame for sponsorship? Annual sponsorship is from March to March and consists of a Summer Conference and a Winter Conference the following calendar year. For example, a sponsor for years would attend the Summer and Winter conferences. The sponsorship would be acknowledged in the Spring and Fall FEFPA newsletters. In March of each year, the sponsor web pages are revised to reflect new changes. As a sponsor, your company information will be advertised on our sponsor pages. For new sponsors, please send your contact infomation including: company logo, contact names/titles, email addresses, address, phone and fax numbers, as well as a description of your services as you want it to appear. Please refer to our current sponsor listings for examples. For returning sponsors, please review your company information and provide updated contact information, company logos and description of your services, as needed. This information is to be sent to webmaster@fefpa.org. 6. What is the size of each exhibit booth? Booths are 8′ x 10′. Gold Sponsors receive two adjacent 8′ x 10′ booth spaces. 7. How much are additional registrations for sponsors/exhibitors? Additional registrations for each conference may be purchased at the sponsor rate, which will be published on the registration form for the conference. 8. How are exhibit spaces assigned? Exhibit spaces are assigned in the order of the dates checks have been received. The procedure is handled via email by the Sponsor Representative, Melanie Cornell, with each of the sponsors and exhibitors. 9. What are the hours for exhibiting, set-up and break-down? Set-Up Conference Exhibit Hours The Exhibit Area is open for conference attendees at specified events on the conference program to include: Opening Day – Luncheon Second Day – Breakfast Third Day – Breakfast 10. Are additional representatives from my company allowed to work in our booth without being registered for the conference? Yes, however, please note that the individuals who are not registered will not receive conference name badges, conference packages or tickets for any of the food and beverage events. 11. Once I have completed the online sponsors application form and with payment, do I still need to register conference attendees from my company? Yes, you must register each individual from your firm for the conference via our on-line registration process. There is a category for your “free registrations” for each sponsorship level. 12. How do I order additional furnishings, equipment, electrical services, etc. for my exhibit area? The FEFPA authorized convention services company is Gobin Convention Services. Shortly after you have selected your space, you will receive a packet of information via email related to these furnishings and services. 13. What are FEFPA policies and procedures for scheduling non-conference related entertainment and events for conference attendees? If your company would like to host an event or entertain conference attendees, you must do so during hours when there are no FEFPA Conference sessions, activities or events. 14. What is the FEFPA policy regarding downgrading or cancellation of sponsorship? Unfortunately, due to long-range conference planning considerations, fees are non-refundable.
|